General
Information regarding the COCP
1) What
is the
The Chicago Ohio Valley
Consolidated Chassis Pool is a cooperative chassis pool whose initial
participants are to include:
Cosco MOL
CSAV NYK
Evergreen Yang Ming
Hanjin Flexi-Van*
Hyundai (* Specific marks only)
Interdom
Partners
2) Why have a cooperative chassis pool?
A cooperative chassis pool provides benefits to its
participants, the terminals and the trucking community. By all the participants sharing the same
chassis fleet, benefits include lower fleet costs, better stock availability,
synergies in bare chassis flows, improved utilization and consistent repair
standards.
3) When
will the Pool start?
The Chicago Ohio Valley Consolidated Chassis Pool will “phase
in” operations as follows:
I.
The first phase will begin on June 15th, 2009. The Pool will focus on M&R Oversight
for the Member Lines, chassis induction into the Pool and stenciling COCP on
the chassis for Pool use.
II.
On August 31st,
2009 the COCP will commence with full pool operations to include comingling of Member assets, logistics/ repositioning and
asset optimization. This is when you will begin to see, for example; an
Evergreen box mounted to Hanjin chassis (stenciled
COCP).
III.
As of October 1, 2009 any Line not part of Phases I or II may
sign up as Members.
4) How
is the COCP structured?
The COCP is structured as a Limited Liability Company (“LLC”)
incorporated in
5) Who
manages the COCP?
Seacastle
Chassis Inc. is contracted as the Pool Manager (PM), working under the guidelines established by CCM and the COCP
Board of Managers, which is composed of representatives of the ocean carriers
who are participating in the COCP. Seacastle uses its
own chassis tracking system “PoolStat3” which is made available to all the
members. There is an established, full
time pool management staff in
6)
Where does the Pool operate and what locations are covered?
The pool will operate in
Information for M
OTOR
CARRIERS
1) What
chassis are part of the pool and are all chassis part of the pool?
No, specialized chassis are not included in the pool, e.g.
tri-axles, tank chassis and under slung gensets. The pool will be comprised of 20’, 40’ and
45’ (including 40’-45’ extendables).
2) How
are chassis repairs covered by the COCP?
The pool M&R manager is responsible for supervising all
M&R vendors to insure that they are adhering to the M&R pool
standards. The Pool Manager will review
all major damage repairs and perform pre- and post- repair inspections at each
repair facility. At the start of the Pool, all M&R expenses will be paid by
the pool and assessed to the contributing Line via the Pool’s monthly
invoicing. All cooping (CIR inspection
& stenciling) will also be handled through the Pool from the start day
forward.
3) Who handles over
the road repairs?
Carriers
in possession of chassis that are designated as COCP being utilized by COCP
member Lines can use Emergency Breakdown Service (EBS) to
initiate repairs by calling (877) 528-4737. COCP
will assume responsibility for expenses resulting from defective equipment, or
failure due to normal wear and tear.
Carriers will assume responsibility for expenses resulting from
operational damages and neglect. In the
case of tire failures, this will include failures due to impact break, sidewall
cuts to cord, curbing, dragging, run flats and tires that have been run on to
the point where original cause of failure can no longer be determined and tire
failure that was determined to caused by weight exceeding legal limits.
4) How
will chassis that migrate between cities be handled?
At least once a month, the Pool Manger will identify the
units migrated between cities, coordinate with the User and Contributor and
reposition the chassis if deemed necessary.
Care will be taken to ensure the contributor will not suffer from one of
its units being migrated and negatively affecting its contributed stock in any
city.
5) What service level should be expected?
The Board of the COCP determines the target utilization and
thresholds to manage toward. The current
standard is to provide chassis for all demands at all common locations. The target is to have no service failures.
6) Who
does the repositioning of chassis?
The Pool Manager is responsible for the repositioning of pool
chassis between common pool locations and Overflow locations when
necessary. The Pool Manager dispatches
and pays for all repositioning of bare chassis. The truckers utilized for bare
chassis repositioning are generally the same truckers used by the Lines. Each trucker used will be a member of the
UIIA.
7) How
are overdue units handled?
The Pool monitors chassis that have not changed status in
pooling locations beyond the standards expected. When units are off-terminal under a Line’s
use, the Using Line is responsible for tracking the chassis. Reports are issued to the Lines to help
identify the overdue units.
Information for MOTOR
CARRIERS continued
8) How will citations be
handled? What role does the pool manager play?
When a Line receives a citation for an over the road DOT
safety inspection, the Line should forward the expense to the Pool Manager for
reimbursement. When an infraction is received by the contributing Line for a
traffic violation where the contributor was not the Using Line, the
Contributing Line should pay the penalty and then re-bill the Pool for
reimbursement. The Pool will invoice the Using Line who is responsible
for paying the Pool and pursuing its reimbursement from the offending trucker.
The policy on handling citations is under review by the Board of
Managers.
9) How will the pool shut
out a drayman, in those instances where a line reports issues and does not want
to use them?
Each Line will continue to have its own relationships with the
trucking community. If a Line wishes to shut out a trucker, it may do so
in the same manner it had done in the past. The restrictions on that
trucker are only applicable to that Line’s transport moves. The
restriction does not affect others who may be using that trucker, nor is it
based on who is the contributor of a chassis.
The Pool does not have authority to shut out truckers.
10) Is there an option for a Motor Carrier
to use a UPC Leasing Company to have direct access to pool Chassis?
In the COCP, the participation of the UPC Leasing Companies
is limited to a “location based” designation of its customers. A Motor
Carrier may elect to become a UPC Customer under a UPC Leasing Company at
specifically named facilities. The Motor Carrier’s usage out of that
facility would then be attributed to the UPC LC.
11)
What do we need to do if a Pool chassis is involved in and accident?
First, complete your company’s Accident Response Plan/
Procedures. Within 24 hours (or sooner) of the incident, inform the PM of the
incident with the same information you supplied to your insurance company.
12)
What do we need to do if a Pool chassis is involved in a Pollution Causing
Incident?
First, complete your company’s HazMat
Accident Response Plan/ Procedures. Within 24 hours (or sooner) of the
incident, inform the PM of the incident with the same information you supplied
to your insurance company.
13)
Will I require a pick-up number to pick-up a chassis?
Yes, in most cases. Relative to the business relationship and
processes already established with the Steamship Lines, those processes will
continue as is without change. With a bare chassis when in doubt about where to
go, please call the Pool office for disposition.
14) Where will I get a pick-up number?
Generally, for bare chassis it will be generated by the Pool
and in others from your customer, the participating Steamship Line. Pick-up/
release numbers for loads will be issued by the dispatching authority and will
never come from the Pool.
Definitions
CCM,
Consolidated Chassis Management. CCM facilitates the development and
oversight of metropolitan and/or regional Chassis Pools. CCM management responsibilities include
prescribing policy for contribution, insurance, indemnification, equipment inspection,
use and management, maintenance, repair and storage of contributed chassis, as
well as oversight of Pool Management staffs in the areas of forecasting,
equipment repositioning, vendor relationship management, safety program
compliance, and cost control.
Cooping, is the
process of accepting a chassis into pool service and consists of; verify
chassis type is a 20’, 40’ or 45’ (both fixed and extendible), completing
Chassis Induction Report (CIR), stencil chassis COCP measuring 4” inches in
height on the side rails and 2” in height on the front and rear bolsters,
Stencil FMCSA Due xx/xx in 2” in height on the front bolster, and ensuring that
chassis having an FMCSA inspection set to expire within 90 days of the CIR
performance date will require a new and complete FMCSA inspection.
CIR,
Chassis Induction Report. A documented inspection of the chassis to
ensure the unit meets Pool mechanical standards.
Common locations, start / stop locations are
pool locations that the Pool has designated where chassis usage can be
originated or terminated, typical start/stop locations include rail
facilities. They are neutral sharing
locations maintained with adequate stock to meet the Lines’ needs.
Contributors, are
the companies who provide the chassis for Pool use.
Equipment
Interchange Report (EIR)/ Terminal Interchange Report (TIR), is
similar to Railroad J-1 but is a term more commonly used at Marine Terminal and
Inland Depot locations for the report completed during the ingate
and outgate process. The EIR/ TIR describe damage to
the equipment (container, chassis and genset),
shipping information, trucking company, time/ date/ location of interchange.
Geographic
Locations,
Non-Common
locations, non- start / stop pool locations are mostly CY’s / depots.
Chassis’ are considered in use by the User that was last in possession of the
chassis. Usage can change between Users
at these facilities if the change in usage is reported by the facility and
agreed to between the Users.
Member, is one
of the participating Steamship Lines to OCEMA or a Leasing Company
participating as a UPC Provider.
IICL,
International Intermodal Container Lessor which is a trade association for the container and
chassis leasing industry (www.iicl.org).
IANA, Intermodal Association of
UIIA, is the
Uniform Intermodal Interchange and Facilities Access
Agreement sponsored by IANA (www.intermodal.org).
User, a
Participating Steamship Line or Leasing Company who has an agreement to utilize
pool assets.
UPC,
Unitary Pool Concept. Allows and Equipment Supplier to provide chassis to the Pool
by joining the Pool as a Contributor and entering into agreements with
customers to provide them with chassis.
The UPC provider will be required to execute User and Contributor
Agreements with the Pool, and be responsible for the use and cost of their
chassis as would any other User.
Definitions Continued
Board
of Managers, similar to a Board of Directors of a corporation and has
responsibility for the governance of the chassis pool and has final authority
over the business and affairs of the chassis pool.
Local Operating Committee (LOC), each
pool will
have an LOC which will consist of at least one
working level
representative appointed by each contributor to the pool. The purpose of the LOC is to serve as a
conduit for the communication of local, day-to-day operational matters between
the Users and the Pool Manager and to implement the Pool rules and policies
contained in the various Pool Agreements and as further promulgated from time
to time by the Pool LLC Board of Managers.
M&R
Committee, a steering committee consisting of User Representatives for
the express purpose of recommending changes/ additions to the CCM standard for
equipment maintenance and repair.
OCEMA, Ocean
Carrier Equipment Management Association (www.OCEMA.org).
PM, Pool
Manager will be Seacastle Chassis Inc. in the case of
the COCP.
Pollution
Causing Incident, are defined as accidents, incidents or events involving a
Pool chassis which results in the discharge, dispersal, release or escape of
smoke, vapors, soot, fumes, alkalis, toxic chemicals, liquids or gases, waste
materials, oil or other petroleum substances or derivative (including any oil refuse
or oil mixed wastes) or other irritants, contaminants or pollutants into or
upon land, the atmosphere, or any watercourse or body of water.
Contacts
CCM
Gene Bambach/ General Manager, Pool
Operations
O. (815) 836-8700
F. (815) 836-8694
C: (630) 816-2366
COCP
Chris Davis/ Pool Manager
215
O. (847) 346-0975
F. (847) 961-3183
C: (630) 209-8756
Nora Dospoy/ Logistics Manager Steve Matela/ M&R Manager
215
O. (847) 346-0975 O. (847) 346-0975
F. (847) 961-3183 F.
(847) 961-3183
C:
(630) 207-9976
E. ndospoy@seacastleinc.com
E: smatela@seacastle.com
Common Locations
Common Locations may change. For the most current locations,
please see www.ccmpool.com/cocp:
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BNSF Railway Company (Cicero) |
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BNSF Railway Company (Corwith) |
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CN
Railway (Harvey) |
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CSX Transportation ( |
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CSX Transportation ( |
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Union Pacific Railroad (Global II) |
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Union Pacific Railroad (Global III) |
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CSX Transportation ( |
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CSX Transportation ( |
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CSX Transportation (Marysville) |
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CSX Transportation (West Belt) |
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CN Railway ( |
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CSX Transportation ( |
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CSX Transportation ( |
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